USPS Mailpiece Design Analysts (MDAs) can assist with mailpiece design and provide technical assistance on the use of special papers. Anycity, Anystate 12345 (their zip code) Easy enough, right Writing Return Addresses When you are addressing a letter, the return address is crucial. Use punctuation, with the exception of the hyphen in the ZIP + 4 ® Code.ĭouble-checking that you’ve addressed your mailpieces correctly will help ensure they arrive where they’re supposed to.Cut off important information when using address labels.Let parts of the address slip out of view if your address appears inside a window.Use reverse type (white printing on a black background).Some types of paper interfere with the machines that read addresses. Use patterns, prominent flecks or shiny-coated paper for your envelopes.Automated mail-processing machines read addresses on mailpieces from the bottom up and will look first for a city, state and ZIP Code. Include anything below the ZIP Code line.Print addresses in all capital letters if possible.Double-check each ZIP Code using the USPS ® ZIP Code lookup tool. On the first line, you’ll write your name. If the address includes a directional-for instance, “NW” for northwest-be sure to use it. How Do You Write an Apartment Address on an Envelope An apartment address should be written on 3 lines.Use a PO Box™ address or street address-but not both. On the front of the envelope, place your business name and address in the upper left corner this is the return address.Use black ink on white or light-colored paper.Leave one space between the city and state and two spaces between the state and ZIP Code™.Left-justify every line of the address.Use at least 10-point type, and keep in mind that simple fonts are preferred.Here are some simple dos and don’ts to help ensure your mail reaches its destination. Automated mail-processing machines will be reading your addresses, and they don’t leave much room for error. When sending to organizations, include the company name as well as the recipient’s work title and (if known) the name of their department. That’s why it’s so important to avoid address mistakes. For sending mail and packages within the United States, use the following format: Line One: Start with the name of the recipient, including any legal or professional title as appropriate. You invest a lot of time and money in your direct mail campaigns. Accept Skip to content search close menu close For more information on the Postal Service’s cookie policies and how the Postal Service uses cookies to improve your experience on and its affiliated websites, including, please see our Privacy Policy. By clicking Accept, you represent to the Postal Service that you are located outside the European Economic Area and consent to the Postal Service’s use of cookies. To improve your online experience, the Postal Service ™ uses cookies on our website to remember user preferences, tailor banner advertisements to your interests, and ensure a smooth shopping experience.
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